Kenyatta University is looking to recruit qualified and dedicated applicants for vacant positions in the following offices:
1. Office of the Deputy Vice-Chancellor
(Finance and Development)
Procurement Department
i. Procurement Officer – Grade 11
(Main Campus)
Qualifications:
Masters Degree in Procurement and Logistics Management, Business, Economics or related field from a recognized institution
Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management, Business, Economics or related field from a recognized institution
At least seven (7) years experience in Purchasing and Supplies Management, four (4) of which at a senior management level in a public institution
Duties and Responsibilities:
Implement and enforce regulations and policies on procurement management
Develop and implement procurement strategies
Implement best practice procurement procedures, prepare and manage the procurement budget, establish supplier selection and evaluation guidelines, foster supportive relationships with key suppliers and provide leadership to the procurement team
ii. Assistant Procurement Officer – Grade E/F
(Mombasa Campus)
Qualifications:
Masters Degree in Procurement and Logistics Management, Business, Economics or related field from a recognized institution
Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management OR Bachelors Degree in Business, Economics from a recognized institution
At least five (5) years experience in Purchasing and Supplies Management, three (3) of which at a senior management level in a public institution
iii. Assistant Procurement Officer – Grade C/D
(Kericho, Dadaab, Mombasa, Kitui and Main Campus)
Qualifications:
Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management OR Bachelors degree in Business, Economics or related field from a recognized institution
At least four (4) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution
iv. Assistant Procurement Officer – Grade A/B
(Mombasa Campus)
Qualifications:
At least three (3) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution
Must be computer literate
Common qualifications and duties and responsibilities for the following four (4) positions:
i. Procurement Officer – Grade 11
(Main Campus)
ii. Assistant Procurement Officer – Grade E/F
(Mombasa Campus)
iii. Assistant Procurement Officer – Grade C/D
(Kericho, Daadab, Mombasa, Kitui and Main Campus)
iv. Assistant Procurement Officer – Grade A/B
(Mombasa Campus)
Common Qualifications:
Final Diploma in Procurement/Supplies and Logistics from KNEC or CIPS is mandatory
Thorough knowledge of public procurement regulations and procedures
Must be a registered member of KISM
Working knowledge of computer software like Sage, Accpac or ERP will be an added advantage
Common Duties and Responsibilities:
Receive and process purchase requisitions from user departments/sections
Consult with the Procurement Manager to assist user departments in getting specifications and terms of reference right
Receive and review requisitions for clarity, adequate specifications to ensure that bidders will be able to respond to the quotations appropriately
Consolidate and prepare proposals for recommendations for award to assigned requisitions
Prepare procurement transactions and provide a liaison link between suppliers and user departments
Provide support in the negotiation of contractual agreement with suppliers to ensure that service, quality, added value, lowest total cost, security of supplies and the deployment of the suppliers’ capabilities are secured
Ensure that internal customer and supplier relationship is well maintained for the procurement category to deliver breakthrough performance in cost, service and quality
Finalize purchase orders, file and archive documents
Engage suppliers on performance issues and provide feedback
Up-date and maintain records of all the procurement transactions
High level of integrity and ethical behavior
v. Senior Stores Assistant - Grade C/D
(Main Campus)
Qualifications:
Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management OR Bachelors Degree in Business, Economics or related field
At least four (4) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution
Duties and Responsibilities:
Reports to the Head University Stores
Supervise and allocate staff duties
Ensure that the store is in good and secure condition for storage
Verify that goods received are as per the specification, and that the laid down procedure for receiving goods is followed
Ensure proper records are maintained
Determine and maintain recorded stock level, lead time, buffers stock and safety stock levels
Raise purchase requests as and when required to ensure agreed customer service level is maintained
Undertake stock taking, reconcile physical stock and stock ledger balances, and raise monthly reports on obsolete, slow moving and damaged stock
Any other duties allocated by the Head University stores
vi. Stores Assistant - Grade A/B
(Mombasa, Kitui, Kericho, Nakuru, Nyeri, and Dadaab Campus)
Qualifications:
At least Three (3) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution
Duties and Responsibilities:
Reports to the Senior Stores Assistant
Ensure that the stores requisitions have the necessary authorization and approval
Maintain and update stock ledgers
Costing of stores requisition from departments
Ensure stocks are kept at optimal levels
Verify issues and receipts of stocks
Reconcile physical stock and stock ledger
Raise stock received notes and stock return notes
Verify the requests from users and confirm availability
Any other duties as may be assigned by the Senior Stores Assistant
Common qualifications for the following two positions:
i. Senior Stores Assistant – Grade C/D (Main Campus)
ii. Stores Assistant – Grade A/B (Mombasa, Kitui, Kericho, Nakuru, Nyeri and Dadaab Campus)
Final Diploma in Procurement/Supplies and Logistics from KNEC or CIPS is mandatory
Working knowledge of computer software like Sage, Accpac or ERP will be an added advantage.
Thorough knowledge of public procurement regulations and procedures
Must be a registered member of KISM
Common Key Competences for all the procurement posts:
Expert level knowledge in Stores and Logistics management including, but not limited to inventory management, costing, contracts, relationship management and due diligence on suppliers
Ability to manage competing demands, accept criticism and constructive feedback, while being extremely efficient, adaptable and flexible
Excellent writing and oral communication skills
Ability to present procurement feedback, policies and procedures to senior management
Demonstrate ability to organize large volumes of stock and delivery requirements for a broad range of office and operational needs
Ability to handle sensitive and confidential information appropriately
Strong initiative and solid judgment skills and abilities
High level of integrity and ethical behavior
Ability to handle sensitive and confidential information appropriately
Strong initiative and solid judgment skills and abilities
Terms of Service:
For those applying for teaching positions above Tutorial Fellow they will be employed on permanent and pensionable terms.
The terms of service for non teaching positions include a generous medical scheme, house allowance and commuting allowance.
Successful candidates will be offered two (2) year renewable performance - based contract and gratuity will be paid at the end of the contract.
The application letter should give full details of educational and professional qualification, work experience, present post and salary, applicant’s telephone number and e-mail address.
Copies of certificates and testimonials should also be enclosed giving the names and addresses of three (3) referees who are conversant with the applicant’s competence in area of specialization.
Applicants and Referees should write directly to:
Deputy Vice-Chancellor (Administration)
Kenyatta University
P. O. Box 43844 – 00100
Nairobi
Applications and letters from the referees should be received not later than Thursday, 12th June, 2014.
Kenyatta University is an equal opportunity employer and canvassing will lead to automatic disqualification.
1. Office of the Deputy Vice-Chancellor
(Finance and Development)
Procurement Department
i. Procurement Officer – Grade 11
(Main Campus)
Qualifications:
Masters Degree in Procurement and Logistics Management, Business, Economics or related field from a recognized institution
Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management, Business, Economics or related field from a recognized institution
At least seven (7) years experience in Purchasing and Supplies Management, four (4) of which at a senior management level in a public institution
Duties and Responsibilities:
Implement and enforce regulations and policies on procurement management
Develop and implement procurement strategies
Implement best practice procurement procedures, prepare and manage the procurement budget, establish supplier selection and evaluation guidelines, foster supportive relationships with key suppliers and provide leadership to the procurement team
ii. Assistant Procurement Officer – Grade E/F
(Mombasa Campus)
Qualifications:
Masters Degree in Procurement and Logistics Management, Business, Economics or related field from a recognized institution
Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management OR Bachelors Degree in Business, Economics from a recognized institution
At least five (5) years experience in Purchasing and Supplies Management, three (3) of which at a senior management level in a public institution
iii. Assistant Procurement Officer – Grade C/D
(Kericho, Dadaab, Mombasa, Kitui and Main Campus)
Qualifications:
Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management OR Bachelors degree in Business, Economics or related field from a recognized institution
At least four (4) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution
iv. Assistant Procurement Officer – Grade A/B
(Mombasa Campus)
Qualifications:
At least three (3) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution
Must be computer literate
Common qualifications and duties and responsibilities for the following four (4) positions:
i. Procurement Officer – Grade 11
(Main Campus)
ii. Assistant Procurement Officer – Grade E/F
(Mombasa Campus)
iii. Assistant Procurement Officer – Grade C/D
(Kericho, Daadab, Mombasa, Kitui and Main Campus)
iv. Assistant Procurement Officer – Grade A/B
(Mombasa Campus)
Common Qualifications:
Final Diploma in Procurement/Supplies and Logistics from KNEC or CIPS is mandatory
Thorough knowledge of public procurement regulations and procedures
Must be a registered member of KISM
Working knowledge of computer software like Sage, Accpac or ERP will be an added advantage
Common Duties and Responsibilities:
Receive and process purchase requisitions from user departments/sections
Consult with the Procurement Manager to assist user departments in getting specifications and terms of reference right
Receive and review requisitions for clarity, adequate specifications to ensure that bidders will be able to respond to the quotations appropriately
Consolidate and prepare proposals for recommendations for award to assigned requisitions
Prepare procurement transactions and provide a liaison link between suppliers and user departments
Provide support in the negotiation of contractual agreement with suppliers to ensure that service, quality, added value, lowest total cost, security of supplies and the deployment of the suppliers’ capabilities are secured
Ensure that internal customer and supplier relationship is well maintained for the procurement category to deliver breakthrough performance in cost, service and quality
Finalize purchase orders, file and archive documents
Engage suppliers on performance issues and provide feedback
Up-date and maintain records of all the procurement transactions
High level of integrity and ethical behavior
v. Senior Stores Assistant - Grade C/D
(Main Campus)
Qualifications:
Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management OR Bachelors Degree in Business, Economics or related field
At least four (4) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution
Duties and Responsibilities:
Reports to the Head University Stores
Supervise and allocate staff duties
Ensure that the store is in good and secure condition for storage
Verify that goods received are as per the specification, and that the laid down procedure for receiving goods is followed
Ensure proper records are maintained
Determine and maintain recorded stock level, lead time, buffers stock and safety stock levels
Raise purchase requests as and when required to ensure agreed customer service level is maintained
Undertake stock taking, reconcile physical stock and stock ledger balances, and raise monthly reports on obsolete, slow moving and damaged stock
Any other duties allocated by the Head University stores
vi. Stores Assistant - Grade A/B
(Mombasa, Kitui, Kericho, Nakuru, Nyeri, and Dadaab Campus)
Qualifications:
At least Three (3) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution
Duties and Responsibilities:
Reports to the Senior Stores Assistant
Ensure that the stores requisitions have the necessary authorization and approval
Maintain and update stock ledgers
Costing of stores requisition from departments
Ensure stocks are kept at optimal levels
Verify issues and receipts of stocks
Reconcile physical stock and stock ledger
Raise stock received notes and stock return notes
Verify the requests from users and confirm availability
Any other duties as may be assigned by the Senior Stores Assistant
Common qualifications for the following two positions:
i. Senior Stores Assistant – Grade C/D (Main Campus)
ii. Stores Assistant – Grade A/B (Mombasa, Kitui, Kericho, Nakuru, Nyeri and Dadaab Campus)
Final Diploma in Procurement/Supplies and Logistics from KNEC or CIPS is mandatory
Working knowledge of computer software like Sage, Accpac or ERP will be an added advantage.
Thorough knowledge of public procurement regulations and procedures
Must be a registered member of KISM
Common Key Competences for all the procurement posts:
Expert level knowledge in Stores and Logistics management including, but not limited to inventory management, costing, contracts, relationship management and due diligence on suppliers
Ability to manage competing demands, accept criticism and constructive feedback, while being extremely efficient, adaptable and flexible
Excellent writing and oral communication skills
Ability to present procurement feedback, policies and procedures to senior management
Demonstrate ability to organize large volumes of stock and delivery requirements for a broad range of office and operational needs
Ability to handle sensitive and confidential information appropriately
Strong initiative and solid judgment skills and abilities
High level of integrity and ethical behavior
Ability to handle sensitive and confidential information appropriately
Strong initiative and solid judgment skills and abilities
Terms of Service:
For those applying for teaching positions above Tutorial Fellow they will be employed on permanent and pensionable terms.
The terms of service for non teaching positions include a generous medical scheme, house allowance and commuting allowance.
Successful candidates will be offered two (2) year renewable performance - based contract and gratuity will be paid at the end of the contract.
The application letter should give full details of educational and professional qualification, work experience, present post and salary, applicant’s telephone number and e-mail address.
Copies of certificates and testimonials should also be enclosed giving the names and addresses of three (3) referees who are conversant with the applicant’s competence in area of specialization.
Applicants and Referees should write directly to:
Deputy Vice-Chancellor (Administration)
Kenyatta University
P. O. Box 43844 – 00100
Nairobi
Applications and letters from the referees should be received not later than Thursday, 12th June, 2014.
Kenyatta University is an equal opportunity employer and canvassing will lead to automatic disqualification.
