Executive Administrative Secretary - Kenya

Position: Executive Administrative Secretary
Deadline: 28/03/2013
Email: recruit@creatingvalue.co.ke

Summary of Position:
Under general direction of management personnel, performs a wide variety of complex and responsible secretarial, technical, clerical and accounting duties.

Credentials and/or Skills and Abilities:

    Typing/word processing at a minimum of 50 wpm
    Process Payroll
    Make VAT and other statutory returns
    Be flexible and receptive to change
    Basic office methods, practices, and procedures, including filing systems, correspondence,
    Standard English usage, spelling, grammar, and punctuation.
    Advanced computer skills.
    Ability to carry out oral and written directions; make decisions independently; communicate effectively;
    Establish and maintain cooperative working relationships;

Essential Functions:
Essential functions may include, but are not limited to the following:
    Serves as personal secretary to management. Answers telephone calls; handles visitors; receives and relays messages; handles requests for information and assistance.
    Process Payroll
    Make VAT and other statutory returns
    Transcribes from Dictaphone, handwritten notes or dictation and types letters, memoranda, and reports as assigned.
     Attends to administrative and clerical detail utilizing initiative, problem analysis techniques, good judgment and confidentiality.
    Receives, reviews and verifies documents, records and forms for accuracy, completeness and conformance to applicable rules, regulations, policies and procedures. Processes documents in compliance with established policies and procedures.
    Maintains expenditure records of office/unit budget; prepares and coordinates budget transfer requests as necessary; tracks expenditures from each budget line item.
    Prepares and processes all purchase orders; verifies amounts to pay partial and final invoices; makes copies and keeps accurate records of all payments.
    Prepares rooms for meetings; arranges for necessary materials and refreshments.
    Establishes and maintains a variety of office filing and record-keeping systems including inventory data collection systems.
    Receives, sorts and distributes incoming mail.
    Orders and distributes office supplies and materials.
    Gathers, reviews, and compiles information and prepares accurate and comprehensive reports and surveys with deadlines as assigned.
    Serves as clerical support to the Department. Schedules appointments; types letters and notices; prepares materials and reports as needed.
    Maintains records and prepares notices and documents.
    Prepares correspondence independently on matters not requiring personal attention of directors.
    Maintains strict confidentiality on all job-related matters.
    Prepares a variety of communicative subject matter that may include privileged and highly sensitive material.
    Plans, develops and implements office procedures.
    Makes mathematical calculations with speed and accuracy.
    Maintains numerous and varied budgets.
    Performs other related duties as assigned.

Education Background & Skill Requirements
    Business degrees in finance, accounting and marketing
    Accounting Knowledge CPA 2 or ACCA
    Certified Professional Secretary (CPS) and the Certified Administrative Professional (CAP)
    Exposure to trainings or Courses in records organization, corporate communications and human resource management
    5 years of relevant work experience

Application Process
Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to recruit@creatingvalue.co.ke  before end of day 28nd March 2012.
Only short listed candidates will be contacted


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